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Article I. Name
The name of this organization shall be the Team-Based Learning Collaborative
Article II. Purpose
The purpose of the Team-Based Learning Collaborative is to encourage and support the use of team-based learning in health professions education by:
- Encouraging communication, mutual support and continuing professional development among faculty using team-based learning
- Providing a resource of expertise in team-based learning for the membership, for health professions schools and for other organizations
- Promoting the conduct and dissemination of research in team-based learning
- Maintaining appropriate interaction with other groups involved in education
- The TBLC i s organized exclusively for charitable, educational, and/or scientific purposes under Section 501(c)(3) of the Internal Revenue Code of 1986
Article III. Membership criteria
A. Regular members
Regular membership is open to
- Full, part-time, or adjunct faculty members of any health professions college, university, or other similar teaching program.
- Staff members of any health professions college, university, or other similar teaching program whose positions involve educational research or support with the recommendation of a faculty member of their institution.
- The Executive Director will process membership applications from prospective members.
- embers shall pay the fees and dues set by the Board of Directors.
- Non-payment of fees and dues for two consecutive periods from the date of initial issuance of dues statement will result in termination of membership. The terminated member may be reinstated, at the discretion of the Executive Director, upon payment of all fees and dues the member owes.
B. Institutional Members
- Institutional membership is open to colleges, universities, or other similar teaching programs in lieu of regular memberships for individual faculty or staff of the institution.
- The Executive Director will process and approve membership applications from prospective institutional members.
- embers shall pay the fees and dues set by the Board of Directors.
- Non-payment of fees and dues for two consecutive periods from the date of initial issuance of dues statement will result in termination of membership.
C. Ex-Officio Members
The TBLC Chair and Board of Directors may award ex officio membership to individuals or organizations to further the goals of the organization. Ex officio members will not pay dues and their membership must be renewed yearly at the Annual Meeting by a simple majority of the Board of Directors present.
Article IV. Standing Committees and Task Groups
There shall be standing committees as deemed necessary by the membership or by the Board of Directors. Task groups may be established on an ad hoc basis as necessary to carry out explicit and time-limited objectives of the organization. Standing committees shall include:
A. Board of Directors
- There shall be a Board of Directors responsible for conducting the business of the TBLC in the interim between meetings in accordance with general policies determined by the membership. Duties of the Board of Directors shall include the following: responsibility for the programs of the annual and fall meetings of the TBLC; appointment of chairs and membership of standing committees as provided for below; responsibility for the financial affairs of the TBLC under the leadership of the TBLC secretary/treasurer (including the amount and frequency of membership fees and dues); responsibility for liaison with other organizations; and oversight of other TBLC activities deemed consonant with the TBLC's purpose.
- The Board of Directors shall be comprised of five members:
- The Executive Director will provide administrative leadership of and continuity to the TBLC, direct its operations, and oversee the activities of the Secretary/Treasurer, all subject to the directives of the Board of Directors. The Executive Director will serve an unlimited term.
- The Chair will set and direct the activities of the organization. The Chair may serve up to three consecutive one-year terms.
- The Secretary/Treasurer will maintain meeting minutes, organization budgets, financial reports, and other written records of the organization. The Secretary/Treasurer may serve up to three consecutive one-year terms.
- The Conference Chair will plan and execute the annual conference. The Conference Chair will be a member from the institution sponsoring the annual conference for that year, and will serve a one-year term.
- The Conference Chair- Elect will assist the Conference chair. The Conference Chair-Elect will be a member from the institution sponsoring the annual conference for the upcoming year and will serve a two year term: the first year as Chair-Elect and the second year as chair. A new Chair-Elect will be appointed each year promptly following the annual conference by the Board and the new sponsoring institution.
- Each member and ex-officio member of the Board of Directors will transfer their TBLC files to his/her successor.
B. Nominating Committee
A Nominating Committee composed of three (3) members, including a chair, shall be appointed by the Chair of the Board of Directors promptly following the Annual Meeting. The chair of this committee will be selected from the members who served on the Nominating Committee in the prior year, to ensure continuity. No member shall serve for more than three consecutive years. A current Board of Directors member may not also serve on the Nominating Committee. Terms of the appointment shall be staggered with the duration of the term lasting three years. Duties will include the identification of candidates for each open office from a list of eligible individuals. Input from the members will be systematically collected prior to the preparation of the slate of candidates.
The Nominating Committee will provide a slate of candidates for Chair and Secretary/Treasurer to the membership at the Annual Meeting. Candidates will be confirmed by two-thirds vote of members attending the meeting.
C. Meetings; Notice;Quorum
The Board of Directors, the Nominating Committee and TBLC’s other standing committees and task forces shall meet as often as they deem necessary or appropriate. Notice of a meeting must be given at least two (2) business days before the meeting (unless at least 80% of the members of the Board or committee, as applicable, agree to a shorter period). Notice may be given in person or by overnight courier, telephone, email, or facsimile transmission, and – other than in person or by courier - will be deemed delivered when sent. A simple majority of the members of the Board of Directors or committee, as applicable, present in person or represented by proxy shall constitute a quorum for the transacting of business. A proxy, for purposes of this paragraph, shall be valid only if it is in writing, dated and signed by the member. A proxy shall remain valid for not more than one (1) month after its date, but may be revoked at any time by the member who gave it. Any act or thing approved by the vote of a majority of the Board or committee members in attendance at a meeting (in person or by proxy) shall be the act of the TBLC.
Article V. Books and Records
There shall be a periodic survey of the membership overseen by the Board of Directors. The results of the survey shall be reported to the membership of the TBLC.
There shall be a Procedures Manual that describes TBLC procedures for conducting all business. It is to be maintained by the Secretary/Treasurer. In the event of any conflict between the provisions of the Procedures Manual and these Articles, these Articles shall control.
The Secretary/Treasurer shall produce at the TBLC Annual Meeting financial statements of the TBLC, including a balance sheet as of the last day of the most recently completed month or fiscal quarter and an income statement for the period since the last TBLC Annual Meeting.
The Secretary/Treasurer shall take minutes of TBLC meetings and distribute them to the membership. The Secretary shall take minutes of TBLC Board of Directors meetings and distribute them to the Board of Directors members. The Secretary/Treasurer shall keep a complete record of all meeting minutes and consents signed in lieu of a meeting, pursuant to Article VI (E) below.
- Maintenance of Books and Records
The Secretary/Treasurer shall keep correct and complete books and records of account for at least three (3) years after the end of each fiscal year of the TBLC and shall make the books and records available on request to members of the TBLC in good standing, for inspection and copying.
Article VI. Meetings
A. Annual Meeting
There shall be an annual meeting of the members in the spring or summer of each year simultaneous with the Team Learning in Medical Education Annual Conference. If no Annual Conference occurs on a given year, the annual meeting will take place at the fall meeting.
B. Fall Meeting
There shall also be an additional meeting simultaneous with the annual meeting of the Association of American Medical Colleges.
C. Quorum
A quorum shall consist of no less than 10% of the regular members present in person or represented by proxy. A proxy shall be valid only if it is in writing, dated and signed by the member. A proxy shall remain valid for not more than six (6) months after its date, but may be revoked at any time by the member who gave it.
D. Qualifications for attendance
Meetings are open to all members in good standing. The Board of Directors may invite other individuals with an interest in the TBLC to attend as guests.
E. Action by Consent in Lieu of a Meeting
Unless otherwise provided by law, any action required or allowed to be taken at a meeting of the members, the Board of Directors or a committee may be taken without a notice, a meeting or a vote if a written consent, setting forth the action so taken, shall be signed by the number of members, Board members or committee members whose approval would be necessary to take the action at a duly called and convened meeting of all of the members, Board members or committee members entitled to vote with respect to the subject matter thereof.
Article VII. Amendments
These Articles may be amended by vote of at least two-thirds of the members at a duly called and convened meeting, or a consent in lieu of a meeting, or a ballot vote by two-thirds of the members responding. A minimum of two weeks will be allowed after distribution of proposed revisions for ballot votes to be received.
- Initiation of an amendment
An amendment may be initiated in writing by:
1. The Board of Directors
2. Any regular member
Article VIII. No Inurement / Prohibited Activities.
No part of the net earnings of the TBLC shall inure to the benefit of, or be distributable to, its members, trustees, officers or other private persons, except that the TBLC shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes of the TBLC as set forth in these Articles. No substantial part of the activities of the TBLC shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the TBLC shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on the behalf of any candidate for public office. Notwithstanding any other provision of these Articles, the TBLC shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986, or corresponding section of any future federal tax code.
Article IX. Dissolution.
Upon the dissolution of the TBLC, the Members shall, after paying or making provision for the payment of all liabilities of the TBLC, dispose of all assets of the TBLC exclusively for the purposes of the TBLC in such manner, or to such charitable, educational, literary, or scientific purposes as shall at the time qualify as exempt organization or organizations under Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provisions of any future United States Internal Revenue law) as the Members, by majority vote, shall determine. Any of such assets not so disposed of shall be disposed of by the circuit court of Harris County, Texas exclusively for such purposes or to such organization or organizations, as said court shall determine.
IN WITNESS WHEREOF, the initial members of the Board of Directors of Team-Based Learning Collaborative (Dean Parmelee, Ruth Levine, and Dan Mayer) have signed these Articles, to be effective as of 1 April 2006.
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The TBLC is a non-profit organization of health sciences educators using team learning. Our purpose is to support other faculty implementing team learning, to share teaching resources, and to promote evaluation and research on team learning in medical education. 